Attach this page to the contract as an annex. The partner fills it in once a month and sends it by the due day, with the export file behind every figure. A retyped spreadsheet doesn’t count as a source.

Why each line is here, and where each number should come from, is in Distributor sell-out report template: the page your China partner owes you monthly.

Brand: ____________________ Partner: ____________________

Partner type (tick one): Distributor ____ Tmall Partner (TP) ____ Douyin Partner (DP) ____

Month reported: ____________ Due day: ____________ Sent on: ____________

Channels and stores covered: ________________________________________

Sell-out by channel

Distributor: units shipped to outlets and sub-distributors. TP: paid orders from Business Advisor, net of refunds. DP: orders from the Douyin shop back end, net of refunds.

Channel or store	SKU	Units sold	Sales (RMB)	Plan (units)	Gap explained
____________	________	________	________	________	____________
____________	________	________	________	________	____________
____________	________	________	________	________	____________
____________	________	________	________	________	____________

Source file attached (system and export name): ______________________

Stock and weeks of cover

Stock on the last day of the month. Weeks of cover is closing stock divided by average weekly sell-out over the last eight weeks.

SKU	Warehouse	Batch	Expiry date	Units in stock	Weeks of cover
________	____________	________	________	________	________
________	____________	________	________	________	________
________	____________	________	________	________	________

Agreed cover band (weeks): ________ to ________ Units within three months of expiry: ________

Price checks

Distributor: where your goods turned up outside the approved channels. Record the listing, never a “price below” breach: fixing a distributor’s resale price, or setting a minimum one, can breach Article 18 of China’s Anti-Monopoly Law. TP and DP: promotions and livestream prices that ran outside the agreed calendar.

Date	Platform or channel	What was found	Batch code	Approved (yes or no)	Action taken
________	____________	____________	________	________	____________
________	____________	____________	________	________	____________

Returns

SKU	Orders	Refunded or returned	Refund rate (%)	Top reason	Scene (live, video, store page, outlet)
________	________	________	________	____________	____________
________	________	________	________	____________	____________

Cross-border stock only: returns filed after 30 days of customs release, or back at the bonded site after 45 days (these lose the untaxed return): ________

Ad and marketing spend

TP: Alimama tools. DP: Qianchuan. Distributor: co-funded marketing, with invoices and photos attached.

Tool or activity	Spend (RMB)	Sales on the day (RMB)	Sales after refunds (RMB)	Ratio after refunds
____________	________	________	________	________
____________	________	________	________	________
____________	________	________	________	________

Proof attached (statements, invoices, photos): ______________________

Next month’s plan

Orders to place (SKU and units): ________________________________________

Promotions and livestream dates: ________________________________________

New listings or new outlets: ________________________________________

Ad or marketing budget (RMB): ____________

Last month’s plan versus result, in one sentence: ____________________________

Sign-off

Prepared by (partner): ____________________ Date: ____________

Checked by (brand): ____________________ Date: ____________

SKU traced this month against brand shipping records: ________ Matched (yes or no): ________

Keep each page with its export files. Three pages make one quarter, and the quarterly China distributor scorecard is scored from them.